Article Side

Online Article Directory!

Hello Guest! Login or Register to submit articles!

Sharepoint Workspace Can Help Your Employees Stay Organized

By Fred Lannister Subscribe to RSS | February 13th 2012 | Views:
loading
 
  



Effectively managing email is an essential component of enterprise content management. Organizations that use SharePoint are fortunate to benefit from third-party solutions that significantly extend SharePoint’s email management capabilities. Selecting the best SharePoint email management solution can significantly boost the amount of content stored in SharePoint Workspace, and minimize the impact on end users. Organizations need to look for SharePoint email solutions that offer SharePoint Outlook integration, so users do not have to change the way they work, as the company receives the many benefits of managing email in SharePoint.

SharePoint Email Management

SharePoint provides a number of advantages with regard to email records management, including lower administrative overhead, the ability to set global retention policies, and strong search capabilities. SharePoint allows users to simply create, delete, and set authorizations on shared folders, while automatically deleting or routing specific emails to the archives. Much of this automation is dependent on the data within the metadata, that may also be used to manage or locate various emails and attachments.

Outlook SharePoint Integration

There are a lot of options that will increase SharePoint adoption through the company, however the most important aspect would be the perceived ease-of-use. Email management solutions that incorporate SharePoint with Outlook eliminate context shifting for end users, and encourage adoption of SharePoint as enterprise email repository.

Selecting a Solution

As companies look for a solution to facilitate SharePoint email management, there are a number of features that need to be considered:

• Simple user interface - Possibly the most important factor in immediate adoption. It must be simple and easy , to maneuver emails to SharePoint, using familiar drag-and-drop functionality. Solutions that allow an individual to move mail to SharePoint from within Outlook significantly lessens the learning curve and speed SharePoint user adoption.

• Email attachment management - Search for SharePoint email management solutions which provide strong attachment handling capabilities. Replacing attachments with links can further encourage usage of SharePoint and eliminate content duplication.

• Offline SharePoint access - For organizations with remote or mobile workers, offline SharePoint access is important to push collaboration and ensure there's the means to access relevant information while out of work.

Selecting the best SharePoint email management solution and encouraging immediate adoption will demand some effort, but if the users can easily still use familiar tools like Outlook, SharePoint adoption will be considerably faster and drive an effective SharePoint deployment.

Fred Lannister - About Author:
Colligo enables your organization to solve your email records management challenges, with enterprise-class email and document management solutions, like sharepoint workspace, for desktop and mobile devices.

Share on Facebook Tweet It Stumbleupon this post This post is delicious !

Article Source:
http://www.articleside.com/software-articles/sharepoint-workspace-can-help-your-employees-stay-organized.htm

Related Software Articles Subscribe to RSS

System management with sap support packs
Published by Tony Smith on March 9th 2012 | Software
Basic needs of your system include automated upgrades for software applications installed on the sys...
 
Document management Software Help Start Up Businesses a Lot
Published by Caitlin Jones on May 16th 2012 | Software
The companies must not feel dejected about the economic distressful situation. They must keep trying...
 
Some insightful information on data management
Published by Andy Robert on April 12th 2012 | Software
These days, most of the businesses seem to have too much data at their disposal; however, managing t...
 
An overview- Liferay document management
Published by Top Articles on November 28th 2011 | Software
In this article, it has been highlighted about the flexible software that is liferay document manage...
 
Queuing systems and Queue management system
Published by Brandon Munson on April 12th 2012 | Software
The Latest electronic way of providing customer satisfaction is the Queuing systems. The customers n...
 
Document management solutions – answer to rising prices
Published by Caitlin Jones on June 7th 2012 | Software
What is document imaging conversion? What are document management solutions? Finding an answer to ab...
 
What is so special about waste management software
Published by Angel on December 20th 2011 | Software
Waste management software provides the ideal solution for waste management sectors. But here we have...
 
Why is document management so important for business?
Published by Ronan Pointy on December 29th 2011 | Software
Document management in the office can be tedious and disheartening. According to studies, employees ...
 
Pros and cons of document management server
Published by Caitlin Jones on February 6th 2012 | Software
The place of work of nowadays is very different as of what it is in the recent years. Most offices t...
 
Go with service management software to gain good business control
Published by Martin Tuner on December 8th 2011 | Software
Providing top notch services to clients is one of the key factors that can determine the success of ...
 
Why your company needs inventory management software?
Published by Martin Tuner on December 8th 2011 | Software
Inventory management is an inherent element of a company that produces goods to meet the expectation...
 
Purpose of reputation management
Published by Sherlinandriya on July 7th 2012 | Software
Reputation management is the process of tracking an entity's actions and other entities' opinions ab...
 
Benefits of using web document management and microfilm scanning for your business
Published by Caitlin Jones on July 6th 2012 | Software
Documents management is crucial to any type of business. It needs to be done in the right way to eli...
 
Strategies for change management
Published by Maria Getchell on February 2nd 2012 | Computer
A good project manager with his project management skills will help in effect change management as w...
 
Why Customer relationship management is so crucial?
Published by Antony Wilmer on November 28th 2011 | Software
Customer relationship management revolves around three vertices. They are operation, collaboration a...
 
Benefits of indexing management in business
Published by Caitlin Jones on December 29th 2011 | Software
Indexing document is the process of transfer labels and markings on the documents can be documents i...
 
Effective occupational health management from EOA Systems
Published by James Blee on August 22nd 2012 | Software
EOA Systems are a company who pride themselves on their ability to provide an effective and professi...
 
Improving flow through queue management
Published by Brandon Munson on December 30th 2011 | Software
The queue management system is used in controlling queues. The queues of people form in various situ...
 
Project management software Software – a Perfect Mixture of Bug Tracking and Issue Management
Published by Maria Getchell on January 10th 2012 | Software
A good project management software is one that not only helps you in tracking and managing your proj...
 
Benefits of online Sales tracking and leads management software
Published by Elizabeth Cooper on March 19th 2012 | Software
The lead management software is part of the complete sales force automation process that helps in tr...