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Benefits of using web document management and microfilm scanning for your business

By Caitlin Jones Subscribe to RSS | July 6th 2012 | Views:

Documents management is crucial to any type of business. It needs to be done in the right way to eliminate any communication gap that gets created from time to time in traditional systems. Modern records management software help in ensuring that you or your staff doesn’t get lost on any topic or project. Today, web based document management solutions have come to become one of the most efficient document management programs that help eliminate maximum issues of errors and misses.

Web document management System

A web document management system offers lots of advantages over traditional and other relative systems available today. In this type of system, the user gets three major benefits:

• The system stores all the documents on a central server and can be accessed only through authenticated requests, thus ensuring maximum security.

• The users who request the documents don’t have to worry about the way the documents are stored on the server.

• The documents use minimal resource on the user’s system.

Since the documents on a web based document management system get updated on the central server, the version available is always the most updated one. This eliminates the risk of wasting time and effort working on an older version, which is a common issue in most offices.

A web document management system makes it simple to collaborate with your team on any document. A unique web based interface enables you to manage everything starting from the creation of a document, its edition and sharing. Another advantage of using this type of system is that it can be accessed directly from the browser. This means that you can access documents from anywhere if you are connected through the internet.

Microfilm Scanning

Another significant technology that helps you archive useful information is available in the form of microfilm scanner systems. This type of office automation system enables anywhere anytime access and instant restoration of useful information. Traditionally used equipments are no longer required for actions like:

• Printing

• Information Distribution

• Information Retrieval

Today, an increasing number of businesses are using microfilm reader technology present all their critical documents. Since the process of document conversion into microfilm is both tedious and time-intensive, it is a task that is mostly outsourced.

Advantages of Microfilm Technology

Microfilm scanning offers several advantages over the traditional document archival methods.

• It helps save crucial space in the office.

• It uses digital imaging that is more reliable compared to earlier techniques.

• The images stored have high quality and are clear. These images can be converted to any format including JPG, PDF, GIF or TIFF and used as and when required.

• Eliminates the chances of paperwork getting lost or damaged.

You can also access this technology through the web, making them another addition to the list of online records management software. Thus, the new office is becoming more and more based upon the web, while facilitating ease of information access, processing and at the same time ensuring data security and reliability.

Caitlin Jones - About Author:
Caitlin Jones writes on Records Management, Document Management Solutions, Document Management Systems.

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