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Essential Business Tips for Excellent Customer Service

By Sonia Roody Subscribe to RSS | April 21st 2012 | Views:

For business owners, providing excellent customer service is a priority above all else. They hire only the best customer representatives to effectively deal with client concerns. It is true that these agents can either make or break the business’s image, depending on the kind of attitude or service they provide to clients, so selecting the candidate for the job is important.

Customer feedback is essential in every business, as it’s where executives base the structure of the products and services it offers to clients. Customer representatives serve as the bridge between the client and the business. Here are some helpful tips to make the most out of customer feedback.

Listen. Aside from observing proper call center etiquette, it’s also important to listen to what the client has to say. Although it’s an obvious suggestion, the client’s feedback is what keeps the business running. Try to analyze the situation and see if you can come up with a quick solution to the customer’s problem. This way, clients can get satisfied with both the product and the company.

Empower employees. Customer representatives are a valuable asset to a business. A happy agent produces happy customers while an unhappy employee who doesn’t perform accordingly might affect the client’s mood negatively. Making sure that employees are appreciated and empowered will definitely improve their performance when dealing with customers.

Maintain an effective working environment. When call center are stuck with flooded calls and irate customers waiting on the line, there’s a problem with the work flow system. Devising a new work flow strategy is the solution to end this cycle of inefficiency. Sorting out problems and acting out probable disaster scenarios can very well prepare the whole team in the future.

Keep up-to-date on technology and interactive voice response (IVR) systems. Many call center are as good as the type of technology they have in the office, and if it’s messed up, so is the customer service. Every call center must have and IVR systems to route in calls if customer representatives aren’t available. Clients hate it when they’re bounced from one agent to another. Having the latest technology and IVR systems will keep the work flow manageable and make the customers happy.

Value customers. Some posh call center really know how to please a client by sending gifts, lifesaver candies, cards, and loyalty coupons to express their gratitude of the client’s patronage. Customers are the business’s lifeblood; strengthening their relationship with clients should be of utmost priority. Visit for more information.

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