Why Document Shredding is More Than Just Document Shredding
If you think tossing that piece of paper into the document shredder will take care of your security worries, you might want to hold that for a moment. Especially if you want to dispose volumes of documents containing your customers’ personal information, it’ll take more than just putting them into a shredder. If you’re not careful, you might get into trouble with the law.
Why is that, you ask? In California, Assembly Bill 2246 requires businesses to take all reasonable steps to destroy customers’ records to make them unreadable or undecipherable through any means. NBC Southern California ran a 2009 story where a local investigator found close to 20,000 documents containing tax returns and immigration documents in an unsecured dumpster. Meanwhile, in a January 2011 ABC online report, the Los Angeles County Sheriff’s Department held a public event where unwanted personal documents were properly shredded and disposed to help raise awareness of identity theft.
Shredding documents and tossing them into a dumpster may be inadequate. If you’re handling dozens of documents that need to be destroyed for good, this might be the time to use the services of a document shredding company.
A document shredding company ensures documents are destroyed disposed of in a manner that makes it impossible to restore them. Also, a document shredding company creates and follows detailed processes to ensure the “right” documents are permanently destroyed. This is particularly important due to laws like the Fair and Accurate Credit Transactions Act (FACTA) that require secure disposal of consumer information.
Now, you might notice that document shredding Los Angeles companies are a dime a dozen. To help narrow down your search, you can look for one bearing the certified logo of the National Association for Information Destruction (NAID). Like other registered trade organizations, NAID aims to “professionalize” companies who provide information destruction services and instill consumer trust in using them.
A NAID-certified document shredding Los Angeles provider typically classifies what documents shall be removed based on your business type, company policies, and any applicable laws on document destruction and/or retention. They run a series of checks and balances to ensure error-free processing. Fully-bonded professionals schedule and follow through their disposal in an environment-friendly manner.
In short, a document shredding Los Angeles who is NAID-certified can securely dispose of consumer documents. While it may cost you, you’ll have peace of mind knowing you’re doing everything properly. You can learn more about document shredding companies at eHow.com and About.com.
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