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Facility Management Software- Keeping the Facility Details at Your Fingertips

By Priyanka Subscribe to RSS | March 15th 2012 | Views:

Imagine this. You are the owner of a sprawling complex covering acres of land with all the modern facilities meant for a luxurious life yet still retaining the rusticity that the heart craves for. It is a big residential complex, a part of your dream that has materialized after hard work. If it suffers any kind of loss or the residents staying in the complex is not satisfied with the facilities and how things are managed, then will it be good? No. It is quite evident that with so much to handle, it is not always possible for a single individual to keep track of things. To avoid such circumstances, facility management software emerges as the only solution. Facility management software acts as a facility reservation system for residential and commercial complexes. All the details and data of the facilities can be feed in the system and managed well.

Facility Management software simplifies the work. Once installed, it becomes a child’s play to handle things. For example, the administrator can define the facilities of the complex which can be booked by the members of the complex. Once all the details of the facilities are put in then the person in charge can attach the usage rules, the charges for booking the facility and other details can also be attached with the respective facilities.

The software helps in tracking the status of the facilities. This means that the booking status of the facilities can be easily tracked from the software. At the same time, any resident unaware of what facilities are present within the complex can view the entire list from the software itself. If on checking it is found that a booking exists against a particular facility then the software does not allow a booking against the same one. Most of the times, members are not allowed to make a booking directly. For safety’s sake, the facilities manager or the administrator has the authority to make a booking on the behalf of the member.

Facility Management software not only eases the work of the administrator but also simplifies the process for members. By being able to view which facility is already booked, they can plan their programs accordingly. The software allows one time bookings or recurring bookings on a daily and weekly basis.

Maintaining the accounts related to the bookings of the facilities is also possible by the administrators. The administrator will be able to define different rates according to the slabs. The rates are marked as flat, on an hourly basis or on a daily basis. The facilities manager has the authority to define different rates according to the category of bookings. For example, a rate structure can be defined for owners, one for tenants and yet another for guests of the members. The charges are calculated automatically according to the category of the booking.

In the hands of a single administrator, the facility management software is safe. There is no chance of data mismanagement and it is upon the administrator to approve or reject a booking. Once any booking is approved by the admin, the charge against it is generated and the invoice is posted automatically to the member’s account. The payment is subsequently recorded by the admin. The software acts as a sort of account manager too as the revenue generated from the past bookings can also be calculated from facility management software.

Managing facilities therefore is not a nightmare any more. In the hands of an able administrator, all the facilities details are now available at the fingertips.

Priyanka - About Author:
Priyanka is a freelance writer with an interest for developing articles related to various subjects. She covers technology related topics and other interesting and informative articles on apartment management software, society accounting software, apartment accounting software, property management software etc. During her free time, she loves reading books and surfing internet.

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