Article Side

Online Article Directory!

Hello Guest! Login or Register to submit articles!

What is Document Management System?

By Hlimkaltin Subscribe to RSS | July 21st 2012 | Views:
loading
 
  



Document Management is the idea of efficiently managing the files in an effective way in such a way that they can be located easily. Efficiently doing this task will also enable organizations to track the changes if any made to the documents and can also restrict its viewing only for some people. It also involves granting only some people to make changes in them. In the past, documents were hand-written or typed with the help of typewriters and they were stored in places, where only authorized people can enter (i.e.) only authorized people will be having the keys for the rooms in which they are stored. This method is still followed in some organizations, but generally it is combined with some form of Document Management System shortly called as DMS. Initially, they were called as Electronic Document Management Systems.

Nowadays, there are document control software programs for this purpose for effectively managing the files in their system and there are also online document management systems offered by some organizations. When it comes to selection of such a system, it is better to make sure that they possess some of the features mentioned below:

The online document management system should enable the users with unlimited storage of files. It should offer an easy to use interface and it should also ensure restricted access to folders and files. Above all, it is better to select an application that is affordably priced. Another feature to be looked upon is whether version tracking facility is offered by the online application in such a way that authorized users can ensure whether any changes has been made previously by any of the authorized users. Above all, it is essential that the users should be offered with the facility of either publishing or rejecting of files.

One of the best facilities offered by the best document control software is that organizations using them are offered with the automated notifications as and when any changes are made in the workflow. Even some of them offer inbuilt full search capability with the help of which users can search within the text of a word or pdf file stored by them.

Therefore, document management systems are highly essential for businesses that deal with a wide range of files on day to day basis so as to enable the access only for some of their authorized staff so that crucial business data are not lost.

The content has been taken from http://www.ideamarketers.com/?articleid=3418967&CFID=208736065&CFTOKEN=96572932

Hlimkaltin - About Author:
Magnifiertechnologies is a fully hosted online document control software solution using proven and secure technologies. This allows for easy and rapid deployment without having to install any software on your computer. For more details on electronic document management system and business document storage, please visit our website.

Share on Facebook Tweet It Stumbleupon this post This post is delicious !

Article Source:
http://www.articleside.com/software-articles/what-is-document-management-system.htm

Related Software Articles Subscribe to RSS

Discuss 5 major issues that slows down a system performance
Published by Warnerbob on March 27th 2012 | Computer
Get to know about the five major causes that slow down a PC’s performance and also get to know abo...
 
How to recover your system from being crashed
Published by Max Webstar on February 17th 2012 | Computer
These are not only providing the virtual platform for the users to manage all their tasks with real ...
 
Boot disk failure inserts system
Published by Max Webstar on February 17th 2012 | Computer
This issue can be caused due to boot option are not properly set or many other causes like non boota...
 
The all new restaurant POS system eliminates the middle man today
Published by Brijesh on July 20th 2012 | Computer
When it comes to a restaurant that has no POS System, let’s go that restaurant today....
 
Free MTS converter for the Mac Lion OS operating system
Published by Justine Biber on January 5th 2012 | Software
Computers and computing machines have become a vital part of the routine and daily life. This is why...
 
Significance of web-based document management for business
Published by Caitlin Jones on November 25th 2011 | Software
Each company has different requirements in terms of document management systems. For these users for...
 
Printers that work with continuous ink supply system
Published by Jack on April 27th 2012 | Computer
You can install CISS on almost all printers. With some printers may be harder to install a bulk ink ...
 
Apple computers, Operating system, BB and as well , Obtain Handset App Contest, sweepstakes
Published by Developersglobal on August 6th 2012 | Software
During this information People are happy to show most people towards Policies Level of competition t...
 
Attendance management system is the unique system to maintain attendance records
Published by Mahesh Lodhaya on August 11th 2012 | Software
Attendance management system or time management software in India is very popular and on demand. Eve...
 
Good Document Storage system- How to make it possible
Published by Ronan Pointy on April 4th 2012 | Software
Managing documents is a complicated process in any corporate or business background. Document manage...
 
Effects of application tracking system in mobile telephone technology
Published by Jay Donaldson on March 29th 2012 | Computer
Application tracking solutions have become an important means for companies to track and carry out r...
 
What is the chargeback management system?
Published by Hemelwasen on November 28th 2011 | Computer
Each chargeback fraud, there are many different strategies being deployed in the system to give a sp...
 
Recover your system via windows 7 recovery disk
Published by Socialweb on February 21st 2012 | Software
Most of the users are moved to windows 7. It gives you the new features with new technology. It is c...
 
Android operating system on PC
Published by James Gini on January 20th 2012 | Software
Android is an operating system in a mobile phone made by the famous and popular company Google. This...
 
Have a user friendly system with Manufacturing Maintenance Software
Published by Jolle on November 25th 2011 | Software
No matter how big or small a company, with the help of a Manufacturing Maintenance Software it is ea...
 
How to clone DVD conveniently in windows system?
Published by A Supporter For Http://top100.hodosoft.com/tipard-dvd-cloner-6.html on February 17th 2012 | Software
This post introduces the most popular Tipard DVD Cloner 6, and talks about the steps to clone DVD wi...
 
Copy your data from one system to another system via Clone software
Published by Socialweb on February 21st 2012 | Software
Computers are mainly used to store and retrieve data from one source to another source. Most of the ...
 
The continuous ink supply system - what you need to know
Published by Julia Bennet on March 28th 2012 | Computer
The modern bulk inking systems ensure that print quality is never compromised. You may have experien...
 
An overview- Liferay document management
Published by Top Articles on November 28th 2011 | Software
In this article, it has been highlighted about the flexible software that is liferay document manage...
 
What should be the features of online restaurant booking system?
Published by Siketich Simon on April 3rd 2012 | Software
When you are in the market for an online restaurant booking system, the following are some of the fe...