Article Side

Online Article Directory!

Hello Guest! Login or Register to submit articles!

How to Evaluate an Online Document Management for your Business?

By Caitlin Jones Subscribe to RSS | August 13th 2012 | Views:
loading
 
  



Properly implemented document management systems can help generate lots of benefits for your company. But, some of the businesses are unable to understand these benefits such as improvement in productivity, as they are features that cannot measured tangibly. Using an online system is one of the best ways to embrace these systems without having to make an investment on consultancy. What are the main points to be considered when choosing the right online document management?

You can find many different types of enterprise document management on the market and it can be difficult to check all of them. However, you can fix a set of criteria, which when met would mean the software is ideal for your company.

The requirements document management should include zero financial commitment, consultancy or training and capital investment. There should be a free trial mechanism with a simple, transparent and monthly price model. The system should be so simple to use that you don't have to make an investment on training. And, it shouldn’t need any capital investment, as a cloud-based system without the need for any server or administrators would mean an inexpensive solution.

Every company is different and it has different requirements. When evaluating different document management systems, make sure that you choose them by asking the following questions.

When it comes to the document capturing and import features, find out the type of documents that you need to be captured and saved through the enterprise document management. Regarding document storage, who would be responsible for storing the documents? Find out if the documents are stored in a rational manner at present. Have you been always thinking of implementing some strict rules, but without any success?

When it comes to indexing and accessing documents, how do you want your users to find all the documents? There would documents that would require constant accessing, and others would be needed rarely. You should think of simple criteria to be used for finding any document.

When it comes to document sharing, determine the tools you would need for collaborating on a document. It would be required to have control over versions and also get copies of different versions. Also, determine if there is a need for users to approve or reject documents.

Last but not the least feature to be evaluated in an enterprise document management system is security. Do you want all the users to see all the documents? Is it required to enable all the users to view the meta-data related with all the documents? You can think of managing all the users into groups.

These are some of the most exhaustive features and conditions that you must evaluate when searching the right web based document management. When you have assessed a few software through this method, you would be able to learn a lot about these programs and thus improve your evaluation method. It would be best to consult your office managers before you create the list of criteria or features required in these document management systems. It would help you in choosing the best possible system.

Caitlin Jones - About Author:
Caitlin Jones writes on Enterprise Document Management, web based document management, Document Management Systems.

Share on Facebook Tweet It Stumbleupon this post This post is delicious !

Article Source:
http://www.articleside.com/software-articles/how-to-evaluate-an-online-document-management-for-your-business.htm

Related Software Articles Subscribe to RSS

Improving flow through queue management
Published by Brandon Munson on December 30th 2011 | Software
The queue management system is used in controlling queues. The queues of people form in various situ...
 
Managing customer relationship management in the e-way
Published by Antony Wilmer on December 19th 2011 | Software
To enhance your relationship with your esteemed customers, you take the help of online CRM and CRM s...
 
Why Customer relationship management is so crucial?
Published by Antony Wilmer on November 28th 2011 | Software
Customer relationship management revolves around three vertices. They are operation, collaboration a...
 
Benefits of document storage facility
Published by Ronan Pointy on March 14th 2012 | Software
Internet has become an indispensable part of everyone’s life nowadays. There are various social ne...
 
Why your company needs inventory management software?
Published by Martin Tuner on December 8th 2011 | Software
Inventory management is an inherent element of a company that produces goods to meet the expectation...
 
Benefits of using web document management and microfilm scanning for your business
Published by Caitlin Jones on July 6th 2012 | Software
Documents management is crucial to any type of business. It needs to be done in the right way to eli...
 
Pros and cons of document management server
Published by Caitlin Jones on February 6th 2012 | Software
The place of work of nowadays is very different as of what it is in the recent years. Most offices t...
 
Attendance management system is the unique system to maintain attendance records
Published by Mahesh Lodhaya on August 11th 2012 | Software
Attendance management system or time management software in India is very popular and on demand. Eve...
 
Strategies for change management
Published by Maria Getchell on February 2nd 2012 | Computer
A good project manager with his project management skills will help in effect change management as w...
 
What can you accomplish with E-scrap recycling management software?
Published by Angel on July 11th 2012 | Software
For the entrepreneur involved in the e-waste business, E-scrap recycling software fills the void wit...
 
Project management software Software – a Perfect Mixture of Bug Tracking and Issue Management
Published by Maria Getchell on January 10th 2012 | Software
A good project management software is one that not only helps you in tracking and managing your proj...
 
Secure confidential information with document shredding
Published by Ronan Pointy on July 5th 2012 | Software
Every business setup has a good deal of data which is confidential and highly private in nature. It ...
 
Benefits of indexing management in business
Published by Caitlin Jones on December 29th 2011 | Software
Indexing document is the process of transfer labels and markings on the documents can be documents i...
 
Queuing systems and Queue management system
Published by Brandon Munson on April 12th 2012 | Software
The Latest electronic way of providing customer satisfaction is the Queuing systems. The customers n...
 
Practice management software is a boon
Published by Jamessms on February 1st 2012 | Software
To manage a clinic or healthcare is very difficult. The patients come with ailments; some require im...
 
Some insightful information on data management
Published by Andy Robert on April 12th 2012 | Software
These days, most of the businesses seem to have too much data at their disposal; however, managing t...
 
Go with service management software to gain good business control
Published by Martin Tuner on December 8th 2011 | Software
Providing top notch services to clients is one of the key factors that can determine the success of ...
 
Factors vital for an effective customer relationship management
Published by Antony Wilmer on December 13th 2011 | Software
Understanding the demands of customers, value addition to the customer service and creation of a loy...
 
Basic necessity of document management
Published by Caitlin Jones on January 20th 2012 | Software
To make sure that you correctly preparing for publishing a PDF document, you must keep a small numbe...
 
An overview- Liferay document management
Published by Top Articles on November 28th 2011 | Software
In this article, it has been highlighted about the flexible software that is liferay document manage...