Article Side

Online Article Directory!

Hello Guest! Login or Register to submit articles!

How to Evaluate an Online Document Management for your Business?

By Caitlin Jones Subscribe to RSS | August 13th 2012 | Views:

Properly implemented document management systems can help generate lots of benefits for your company. But, some of the businesses are unable to understand these benefits such as improvement in productivity, as they are features that cannot measured tangibly. Using an online system is one of the best ways to embrace these systems without having to make an investment on consultancy. What are the main points to be considered when choosing the right online document management?

You can find many different types of enterprise document management on the market and it can be difficult to check all of them. However, you can fix a set of criteria, which when met would mean the software is ideal for your company.

The requirements document management should include zero financial commitment, consultancy or training and capital investment. There should be a free trial mechanism with a simple, transparent and monthly price model. The system should be so simple to use that you don't have to make an investment on training. And, it shouldn’t need any capital investment, as a cloud-based system without the need for any server or administrators would mean an inexpensive solution.

Every company is different and it has different requirements. When evaluating different document management systems, make sure that you choose them by asking the following questions.

When it comes to the document capturing and import features, find out the type of documents that you need to be captured and saved through the enterprise document management. Regarding document storage, who would be responsible for storing the documents? Find out if the documents are stored in a rational manner at present. Have you been always thinking of implementing some strict rules, but without any success?

When it comes to indexing and accessing documents, how do you want your users to find all the documents? There would documents that would require constant accessing, and others would be needed rarely. You should think of simple criteria to be used for finding any document.

When it comes to document sharing, determine the tools you would need for collaborating on a document. It would be required to have control over versions and also get copies of different versions. Also, determine if there is a need for users to approve or reject documents.

Last but not the least feature to be evaluated in an enterprise document management system is security. Do you want all the users to see all the documents? Is it required to enable all the users to view the meta-data related with all the documents? You can think of managing all the users into groups.

These are some of the most exhaustive features and conditions that you must evaluate when searching the right web based document management. When you have assessed a few software through this method, you would be able to learn a lot about these programs and thus improve your evaluation method. It would be best to consult your office managers before you create the list of criteria or features required in these document management systems. It would help you in choosing the best possible system.

Caitlin Jones - About Author:
Caitlin Jones writes on Enterprise Document Management, web based document management, Document Management Systems.

Share on Facebook Tweet It Stumbleupon this post This post is delicious !

Article Source:

Related Software Articles Subscribe to RSS

Benefits of document storage facility
Published by Ronan Pointy on March 14th 2012 | Software
Internet has become an indispensable part of everyone’s life nowadays. There are various social ne...
Benefits of indexing management in business
Published by Caitlin Jones on December 29th 2011 | Software
Indexing document is the process of transfer labels and markings on the documents can be documents i...
Benefits of online Sales tracking and leads management software
Published by Elizabeth Cooper on March 19th 2012 | Software
The lead management software is part of the complete sales force automation process that helps in tr...
Pros and cons of document management server
Published by Caitlin Jones on February 6th 2012 | Software
The place of work of nowadays is very different as of what it is in the recent years. Most offices t...
Strategies for change management
Published by Maria Getchell on February 2nd 2012 | Computer
A good project manager with his project management skills will help in effect change management as w...
Why is document management so important for business?
Published by Ronan Pointy on December 29th 2011 | Software
Document management in the office can be tedious and disheartening. According to studies, employees ...
Go with service management software to gain good business control
Published by Martin Tuner on December 8th 2011 | Software
Providing top notch services to clients is one of the key factors that can determine the success of ...
What can you accomplish with E-scrap recycling management software?
Published by Angel on July 11th 2012 | Software
For the entrepreneur involved in the e-waste business, E-scrap recycling software fills the void wit...
Queuing systems and Queue management system
Published by Brandon Munson on April 12th 2012 | Software
The Latest electronic way of providing customer satisfaction is the Queuing systems. The customers n...
Manage your information effectively with document storage techniques
Published by Ronan Pointy on March 2nd 2012 | Software
Management document is also an important process of the organizations as it is responsible for gover...
Why Customer relationship management is so crucial?
Published by Antony Wilmer on November 28th 2011 | Software
Customer relationship management revolves around three vertices. They are operation, collaboration a...
How to share document securely ?
Published by Online Sharing on March 1st 2012 | Software
Data sharing system has changed in today's world. Where many companies providing data storage and sh...
Looking for Expansion? Choose Warehouse management Software
Published by James Blee on June 5th 2012 | Computer
If you run a warehouse then you know how important time is for warehouse. Sometime, improper informa...
Managing customer relationship management in the e-way
Published by Antony Wilmer on December 19th 2011 | Software
To enhance your relationship with your esteemed customers, you take the help of online CRM and CRM s...
Effective occupational health management from EOA Systems
Published by James Blee on August 22nd 2012 | Software
EOA Systems are a company who pride themselves on their ability to provide an effective and professi...
Attendance management system is the unique system to maintain attendance records
Published by Mahesh Lodhaya on August 11th 2012 | Software
Attendance management system or time management software in India is very popular and on demand. Eve...
System management with sap support packs
Published by Tony Smith on March 9th 2012 | Software
Basic needs of your system include automated upgrades for software applications installed on the sys...
Document management solutions – answer to rising prices
Published by Caitlin Jones on June 7th 2012 | Software
What is document imaging conversion? What are document management solutions? Finding an answer to ab...
Library software and library management software
Published by Julia Roger on March 23rd 2012 | Computer
Library software and library management software is an excellent way to categories all of your libra...
Secure confidential information with document shredding
Published by Ronan Pointy on July 5th 2012 | Software
Every business setup has a good deal of data which is confidential and highly private in nature. It ...