Article Side

Online Article Directory!

Hello Guest! Login or Register to submit articles!

Document Conversion Services: Ensure Security and Confidentiality for Your Documents

By MOS Outsourcing Subscribe to RSS | December 29th 2011 | Views:
loading
 
  



When going for document conversion services, it is important to make sure that the firm provides security and confidentiality for your documents. With the help of document conversion services, a large volume of complex data can be converted into useful information in formats that can be easily accessed. Document conversion outsourcing results in greater business efficiency by allowing multiple user access to records and information.

Some of the document conversion services that outsourcing companies provide include:

• Conversion of paper documents, scanned paper reports and scanned images to electronic format

• XML and XHTML conversion

• Book conversion

• HTML and SGML conversion

• MS word and MS excel conversion

• PDF conversion

• Conversion from Tiff to JPEG files

• From invoices and applications to intelligent systems

How Your Data Is Made Secure

In today’s business world, organizations prefer to outsource their data conversion requirements to a BPO Company that provides security and confidentiality of their critical business documents. Providers of BPO services ensure utmost security and confidentiality for your documents with the aid of excellent security protocols and document management systems.

Document conversion service helps reduce the chances of records being lost. The digital files of paper documents and business records are stored in secure Internet backup centers. Proper backup is made for your data, so that you need not worry about lost or damaged original data and records due to any unforeseen event. You can retrieve your crucial business data whenever and wherever you want.

Most of the data conversion companies have imposed strict evaluation criteria on their hosting and outsourced document conversion. To prevent access to personnel records, accounting information, contracts, medical records and critical corporate information, document conversion companies insist that each employee and visitor sign confidentiality/non-disclosure agreements that clearly state the requirements for confidentiality and the importance of protecting clients’ critical business information from unauthorized access and disclosure.

Apart from this, document conversion service providers implement several safety measures to ensure that the business information they handle remain secure. All safety measures are designed carefully to ensure foolproof security and confidentiality of the data and the information provided to the service provider through stringent privacy policy implementations that conform to international standards. Listed here are the safety measures:

• Personnel are screened - Staff members are not allowed to bring in floppies/electronic devices including laptops, PDA, or written documents

• Computers are password protected

• Security software is regularly updated

• Firewalls and antivirus software are installed

• Periodic technical evaluations are performed ensuring all systems meet specified security requirements

• The entire workforce is trained to maintain privacy, confidentiality and security

• All external drives including floppy disk drives and USB ports are disabled to prevent illegal copying of documents

• Facility is access-controlled and equipped with video surveillance

• Entire workforce is trained on privacy, security and confidentiality

Document conversion services help you manage your business efficiently. For effective business management, seek the support of a data conversion service provider that can ensure complete security and confidentiality for your business documents.

MOS Outsourcing - About Author:
As a leading outsourcing solutions provider, Managed Outsource Solutions can provide custom made document conversion services that will ideally meet your requirements within your company’s budget. As a professional document conversion company, we can convert your microfilm, microfiche and aperture cards to electronic formats.

Share on Facebook Tweet It Stumbleupon this post This post is delicious !

Article Source:
http://www.articleside.com/business-articles/document-conversion-services-ensure-security-and-confidentiality-for-your-documents.htm

Related Business Articles Subscribe to RSS

Mail forwarding services help international businesses
Published by MailNetwork on April 27th 2012 | Business
If you’re a business based outside the U.S, but have business interests or clients within the coun...
 
Contact Trademark Registration in Qatar for best services
Published by JCA Trademark on December 29th 2011 | Business
JCA Trademark UAE is intellectual registration service provider. They are reliable way to file your ...
 
Only company in India for packing and shifting services you can rely
Published by Ankita Gupta on January 5th 2012 | Business
Thanks for visiting. All of us offer services on the loading and unloading, warehousing services, ho...
 
Outsourced title services leads to satisfied customers!
Published by Amitaabh Saboo on January 16th 2012 | Business
As a small mortgage business proprietor, you cannot overlook the significance of outsourced title se...
 
Hiring external payroll services for you business
Published by Payroll1 on July 23rd 2012 | Business
The payroll is one of the principle sections of a business. It is the chief segment of an organizati...
 
Contact Auctioneers and Valuers for proven liquidation services
Published by Mary Porter on June 26th 2012 | Business
If you wanted to recuperate a few assets from a business that had sadly withered during a financial ...
 
San Diego Google places optimization services
Published by Julia Bennet on April 24th 2012 | Business
When you are looking for the solution in order to get on top, the San Diego Google places optimizati...
 
Get premium commercial and residential window cleaning services from credible companies
Published by Mithun on April 12th 2012 | Business
You can find professional cleaning services that are designed to keep your home clean and dirt free....
 
Do you require the services of Drink Driving Solicitors
Published by Julia Roger on January 6th 2012 | Business
Every year, drink driving solicitors come to the aid of those who have been charged with being over ...
 
Strengthening your shopping store with HTML to Magento conversion
Published by Sam Anderson on July 27th 2012 | Business
A noteworthy appeal can be seen for online shopping stores where people are trusting internet for th...
 
HIPAA compliant emergency room transcription services for hospitals
Published by MTS Transcription Service on March 19th 2012 | Business
Emergency room transcription services are a vital asset for healthcare centers and a great assistanc...
 
A guide to Sky Talk and BT Line Rental services
Published by Paul Rowley on January 24th 2012 | Business
This article explains everything that you need to know about Sky Talk and BT Line rental services to...
 
Gauge Calibration- Finding the right services
Published by Angie Turner on June 22nd 2012 | Business
In any kind of manufacturing entity, ensuring the measuring instruments meet proper standards of gau...
 
HIPAA compliant physician billing services for gastroenterologists
Published by Outsource Strategies International on March 5th 2012 | Business
Medical billing companies provide all healthcare specialists, including gastroenterologists, efficie...
 
Try services of best San Diego acupuncturist
Published by Ashish Pandey on April 14th 2012 | Business
San Diego acupuncturists are very famous for the positive reasons. You can try acupuncture San Diego...
 
How to use mail forwarding services?
Published by Sleegam Jaif on April 2nd 2012 | Business
There are many reasons you may look around for a mail forwarding address. You may be a shopper onlin...
 
Part is over Now Time to Hire Housekeeping services Company
Published by Venuja Hilton on January 5th 2012 | Business
It’s not that you have to go with the same company, there may be several other NJ maid company as ...
 
Phoenix Pool Contractors : - We have Provides various pool services in Phoenix.
Published by Microcell Systems on February 6th 2012 | Business
Premier Pools and spas is one of the most successful, accuracy and flexible custom pool builders in ...
 
Get details and systematic moving services for your reallocation
Published by Purushottam Chandra on January 10th 2012 | Business
Packing and moving companies are required in all sectors. They are not only requisite for residentia...
 
Hyderabad packers and movers for all type reallocation services
Published by Kumari Ankita on January 30th 2012 | Business
Reallocation is something which is required both at the commercial level and residential level. This...