Disposing of Unwanted Business Records and Paperwork
Every business and organization will need to dispose of unwanted papers at some point. Many of these papers such as customer lists, sales statistics, price lists, drafts of bids, and company memos may contain information about the company which should never fall into the wrong hands. The confidential information contained in these papers must be kept private at all times. Furthermore, the company’s employees and customers have the right to have any highly sensitive information protected.
Without proper disposal systems, these papers could end up in the garbage where it can be easily examined by others. In other words, any business that discards private and proprietary information without destroying it securely exposes itself to the risk of making certain company secrets public. As a result, the company could suffer a huge financial loss and possibly shut down for good.
On the other hand, certain business records are retained because of their usefulness to the business or due to their legal relevance. However, if such paperwork no longer serves either of these two purposes, then they should no longer be retained. Businesses that need to dispose of unnecessary paperwork should implement a safe and efficient method of destroying its redundant records.
Some businesses prefer hiring record storage and disposal companies to dispose of their unwanted business records and paperwork. However, some of these record storage and disposal companies lack the proper equipment to dispose of the records themselves. Some of these storage companies outsource the shredding to other firms.
Thankfully, some Los Angeles document shredding companies do not follow such disreputable practices. Instead, they comply with federal standards for document disposal and perform all their shredding at facilities that have been certified by the National Association for Information Destruction or NAID.
To avoid any problems, businesses should inquire about the record storage and disposal company’s disposal methods. A reputable record storage and disposal company will not outsource any tasks to other companies. In addition, the Los Angeles document shredding company should devise and implement an organized disposal system to ensure that all redundant documents are destroyed completely.
The most reputable Los Angeles document shredding companies will also be certified by NAID. NAID members can seek certification audits to ensure that their disposal and shredding methods comply with accepted standards as well as federal regulations for document retention. Additionally, the record storage and disposal company can assist the client by classifying the documents marked for destruction. This ensures that no important documents that require preservation are accidentally destroyed. For more information, please visit this website: naidonline.org/.
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