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Few steps that help in maintaining an elegant e-mail inbox

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Few steps that help in maintaining an elegant e-mail inbox

By SharonThomas Subscribe to RSS | June 15th 2012 | Views:
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Internet is the worldwide computer network system that connects people around the globe. Gone are the days where one needs to wait for days together to see a friend or a relative. There were days when people never knew that a world exists beyond their country. Internet has changed the lifestyle of people making them mingle without any difference in caste, creed, color or nationality. Everybody can access Internet service and people with low income can choose the deals like Time Warner Deals, which offer Internet at a reasonable cost.

Mails replace the entire communication system. Letters and post cards are rarely in use these days. In whichever part of the world you stay the information will be sent to you within fraction of seconds. E-mails have undergone a giant growth, which has induced companies to advertise through e-mails. Mails are classified into personal mails, official mails, junk mails, important mails and many more.

Mails get accumulated in the inbox very quickly. Even if the mails are left unchecked for a day the inbox gets completely filled and cluttered. Most of the e-mails that one receives will be junk mails. We need to stop the unnecessary mails that get into our inbox. There are e-mails that directly get into the spam or trash folder. These kinds of e-mails never make it to the inbox.

Use the spam filters that are instantly available. These filters play a great role in filtering unnecessary mails before they reach your inbox. Gmail has one of the best spam filters available. If you get notifications from the online services that you use, create a folder or filter them. These notifications might fill the inbox and set it up automatically in to folder. Create separate folders to sort out the various mails that you receive. This will provide a neat look to your inbox.

Chain mails, jokes, facts, quotes, pictures and many more that is sent by friends and family members can be put into a separate folder. These kinds of mails will remain unopened for a long time. These mails can be opened whenever you get time. If you like to send them to the trash, create a folder that says pest message and send them to trash.

Create separate folders for each subject or different categories. If you receive constant mails form your boss, you can use his title or name for a folder. This will make it easy for you to check mails. If you want to check a particular mail, separate folders play a great role and remain useful. Check your mails on a daily basis. Do not store it for the next day. Check the mails one by one in order and immediately delete the ones that you feel is unnecessary. Tag your important e-mails so that it is easy to find out and necessary actions can be taken. Tags are available in different colors. The difference in colors enables you to differentiate between various important mails.

The reply to e-mails must remain short and sweet. Make sure that it is to the point and avoid unnecessary phrases or sentences. Use all the shortcuts available to make your work easy. Use the sign option so that your name appears at the end of every mail. This reduces your workload especially when you have to send hundreds of mail on a regular basis.

These simple steps help in maintaining your inbox without any trouble. The simple step is to check the mails on a regular basis. Official mails have to be checked every day and replied immediately.

SharonThomas - About Author:
Sharon Thomas is a freelance writer and an active blogger. She has a great passion towards writing and likes to supply information on great services and Time Warner Deals . In the above article she discusses about the maintenance of inbox.

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