Article Side

Online Article Directory!

Hello Guest! Login or Register to submit articles!

What are the Different Types of Document Management Tools for Your Business?

By Caitlin Jones Subscribe to RSS | June 18th 2012 | Views:
loading
 
  



Running a business would involve a lot of information management. The different types of information that you would need to handle would include accounts payables and receivables, email correspondence, customer data, record processing, financial reports and much more. And, the important thing is that this content is going to grow daily and with the regular growth in this content, businesses need automated document management tools to improve productivity and the overall operation.

You would be using document management solution to manage all the stages of document lifecycle. This would include the creation, authorization, publishing, printing, searching, expiration and recording of the documents. It would also involve web content management, digital management, records management, collaboration management, business process management, imaging and report management.

Document management enables businesses to capture or record paper or digital documents in a secure way and share them effectively. This type of document management solution also help in saving money and improving the operational efficiency of the business by streamlining business communication, computerizing scheduled task and reducing printing, storage and shipping costs for documents.

Collaboration management is a document management online solution that offers central digital workspace for facilitating content collaboration. It also helps in searching and accessing all the content from one place. Online document management helps in saving time and effort, because it eliminates the need for tracking down project discussions and information.

Using document management tools, you would have control over the creation, content, categorization, retention and even elimination of records. Additionally, these solutions would also help in meeting corporate compliance conditions in a faster and cost-effective way, while reducing the cost associated with legal discovery and liability.

Another significant solution for document management is in the form of document imaging conversion. It provides particular functions for image transformation, formatting, and thumbnailing or compression of video. Additionally, it also offers improved audio/video streaming functions and improved searching functions like voice-to-text recognition. Image management also enables users to capture, record and manage documents related to business transactions. This involves the use of simple technology for managing imaging and reporting, with the user only having to take actions with regard to the format of the files. This type of document management tools help you to access information directly from multiple workspaces.

Business process management is also an important part of documents management as it involves management and routing of transaction information such as purchase orders, invoices, claims, applications and other documents. This aspect helps you to expand your corporate environment to any virtual extent, streamline the work and improve communication between users. It also helps remote and internal users to access, evaluate and store digital reports associated with important business transactions.

Thus, modern document management systems like document imaging conversion and other tools are starting to play a key role when it comes to managing all types of business documents. These systems are reducing businesses’ dependency on printed documents and shifting them to digital copies. These systems are not only saving time and costs, but they are also helping reduce the consumption of valuable space.

Caitlin Jones - About Author:
Caitlin Jones writes on document management solution, document management online, document management tools.

Share on Facebook Tweet It Stumbleupon this post This post is delicious !

Article Source:
http://www.articleside.com/software-articles/what-are-the-different-types-of-document-management-tools-for-your-business.htm

Related Software Articles Subscribe to RSS

Library software and library management software
Published by Julia Roger on March 23rd 2012 | Computer
Library software and library management software is an excellent way to categories all of your libra...
 
Document management Software Help Start Up Businesses a Lot
Published by Caitlin Jones on May 16th 2012 | Software
The companies must not feel dejected about the economic distressful situation. They must keep trying...
 
Improving flow through queue management
Published by Brandon Munson on December 30th 2011 | Software
The queue management system is used in controlling queues. The queues of people form in various situ...
 
Document management solutions – answer to rising prices
Published by Caitlin Jones on June 7th 2012 | Software
What is document imaging conversion? What are document management solutions? Finding an answer to ab...
 
Benefits of online Sales tracking and leads management software
Published by Elizabeth Cooper on March 19th 2012 | Software
The lead management software is part of the complete sales force automation process that helps in tr...
 
What is the chargeback management system?
Published by Hemelwasen on November 28th 2011 | Computer
Each chargeback fraud, there are many different strategies being deployed in the system to give a sp...
 
Effective occupational health management from EOA Systems
Published by James Blee on August 22nd 2012 | Software
EOA Systems are a company who pride themselves on their ability to provide an effective and professi...
 
Significance of web-based document management for business
Published by Caitlin Jones on November 25th 2011 | Software
Each company has different requirements in terms of document management systems. For these users for...
 
Why Customer relationship management is so crucial?
Published by Antony Wilmer on November 28th 2011 | Software
Customer relationship management revolves around three vertices. They are operation, collaboration a...
 
Basic necessity of document management
Published by Caitlin Jones on January 20th 2012 | Software
To make sure that you correctly preparing for publishing a PDF document, you must keep a small numbe...
 
Looking for Expansion? Choose Warehouse management Software
Published by James Blee on June 5th 2012 | Computer
If you run a warehouse then you know how important time is for warehouse. Sometime, improper informa...
 
Pros and cons of document management server
Published by Caitlin Jones on February 6th 2012 | Software
The place of work of nowadays is very different as of what it is in the recent years. Most offices t...
 
Strategies for change management
Published by Maria Getchell on February 2nd 2012 | Computer
A good project manager with his project management skills will help in effect change management as w...
 
System management with sap support packs
Published by Tony Smith on March 9th 2012 | Software
Basic needs of your system include automated upgrades for software applications installed on the sys...
 
Why use IBM Maximo for maintenance management
Published by Mary Porter on July 6th 2012 | Software
IBM Maximo is a powerful software solution that arms you with the tools to integrate all your mainte...
 
Manage your information effectively with document storage techniques
Published by Ronan Pointy on March 2nd 2012 | Software
Management document is also an important process of the organizations as it is responsible for gover...
 
Purpose of reputation management
Published by Sherlinandriya on July 7th 2012 | Software
Reputation management is the process of tracking an entity's actions and other entities' opinions ab...
 
What is so special about waste management software
Published by Angel on December 20th 2011 | Software
Waste management software provides the ideal solution for waste management sectors. But here we have...
 
Some insightful information on data management
Published by Andy Robert on April 12th 2012 | Software
These days, most of the businesses seem to have too much data at their disposal; however, managing t...
 
Benefits of using web document management and microfilm scanning for your business
Published by Caitlin Jones on July 6th 2012 | Software
Documents management is crucial to any type of business. It needs to be done in the right way to eli...