Article Side

Online Article Directory!

Hello Guest! Login or Register to submit articles!

Benefits of Record Keeping Software

By Ronan Pointy Subscribe to RSS | December 17th 2011 | Views:

One of the most challenging aspects of any company or organization is the management and security of their physical and electronic documents and files. The maintenance and record keeping of documents for back-up requires good storage area. There are advanced record keeping software applications that store, retrieve and maintain entire file system of any company or organization. Most of the software applications have browser like interface that captures paper files, e-mails and other type of files to a centralized repository. It automates the approval processes and organizes the document workflow in a proper manner. Web document management allows access to information at any point of time and at any place. The files can be managed with the help of a web browser and they can be routed to appropriate locations on the defined path. Document management software applications can capture documents and files from many sources like fax devices, e-mail accounts, desktop scanners, multifunction copiers and network folders.

Document management software facilitates enhanced audit trails and provides a complete detail of the document access and document editing. The software organizes files and information using a filing structure that can be customized according to one’s business needs. It offers easy search feature that allows searching for files based on specific keywords or names of the files and folders. Other features like marking up on document allow the user to highlight any particular area and make a note on the document. Direct e-mails can also be sent from the system with the help of document management software system. Documents, scanned files and pdf files can be searched based on the actual text within the documents and files. Documents can be scanned directly into the system and files can be dragged and dropped straight from the computer using the advanced applications. Also, documents can directly be sent to the system from within the Microsoft word and excel. In this way, it can very easily be integrated with the Microsoft office tools and applications.

Recall document destruction offers businesses with smart and strategic solutions for document management, document protection and data destruction. This system allows multiple file cabinet system that can be customized and structured as per requirement. The system is well equipped with security functions as it prevents unauthorized access to any person who does not hold any password account. It works on permission based security system and also monitors document access. Since it has got big file space, it can store good number of files, file cabinets and allows unlimited user registrations. For any queries and troubleshooting problems, instant access can be made to technical support. To make search and retrieval of the files easier, automatic text indexing helps in sorting documents from the typed keywords. As far as scanning features are concerned, entire stack of pages can be scanned at one go and document separator sheets can also be created. Very heavy and large pdf files can be broken into small files and auto indexing can also be done for the proper organization of the files.

Ronan Pointy - About Author:
Ronan Pointy writes on document management and Recall Document Destruction. Caitlin Jones associated with many renowned web document management websites.

Share on Facebook Tweet It Stumbleupon this post This post is delicious !

Article Source:

Related Software Articles Subscribe to RSS

An overview- Liferay document management
Published by Top Articles on November 28th 2011 | Software
In this article, it has been highlighted about the flexible software that is liferay document manage...
Improving flow through queue management
Published by Brandon Munson on December 30th 2011 | Software
The queue management system is used in controlling queues. The queues of people form in various situ...
Benefits of document storage facility
Published by Ronan Pointy on March 14th 2012 | Software
Internet has become an indispensable part of everyone’s life nowadays. There are various social ne...
Basic necessity of document management
Published by Caitlin Jones on January 20th 2012 | Software
To make sure that you correctly preparing for publishing a PDF document, you must keep a small numbe...
Pros and cons of document management server
Published by Caitlin Jones on February 6th 2012 | Software
The place of work of nowadays is very different as of what it is in the recent years. Most offices t...
What can you accomplish with E-scrap recycling management software?
Published by Angel on July 11th 2012 | Software
For the entrepreneur involved in the e-waste business, E-scrap recycling software fills the void wit...
Managing customer relationship management in the e-way
Published by Antony Wilmer on December 19th 2011 | Software
To enhance your relationship with your esteemed customers, you take the help of online CRM and CRM s...
Attendance management system is the unique system to maintain attendance records
Published by Mahesh Lodhaya on August 11th 2012 | Software
Attendance management system or time management software in India is very popular and on demand. Eve...
Significance of web-based document management for business
Published by Caitlin Jones on November 25th 2011 | Software
Each company has different requirements in terms of document management systems. For these users for...
Document management solutions – answer to rising prices
Published by Caitlin Jones on June 7th 2012 | Software
What is document imaging conversion? What are document management solutions? Finding an answer to ab...
How to share document securely ?
Published by Online Sharing on March 1st 2012 | Software
Data sharing system has changed in today's world. Where many companies providing data storage and sh...
System management with sap support packs
Published by Tony Smith on March 9th 2012 | Software
Basic needs of your system include automated upgrades for software applications installed on the sys...
Benefits of online Sales tracking and leads management software
Published by Elizabeth Cooper on March 19th 2012 | Software
The lead management software is part of the complete sales force automation process that helps in tr...
What is the chargeback management system?
Published by Hemelwasen on November 28th 2011 | Computer
Each chargeback fraud, there are many different strategies being deployed in the system to give a sp...
Factors vital for an effective customer relationship management
Published by Antony Wilmer on December 13th 2011 | Software
Understanding the demands of customers, value addition to the customer service and creation of a loy...
Some insightful information on data management
Published by Andy Robert on April 12th 2012 | Software
These days, most of the businesses seem to have too much data at their disposal; however, managing t...
Purpose of reputation management
Published by Sherlinandriya on July 7th 2012 | Software
Reputation management is the process of tracking an entity's actions and other entities' opinions ab...
Effective occupational health management from EOA Systems
Published by James Blee on August 22nd 2012 | Software
EOA Systems are a company who pride themselves on their ability to provide an effective and professi...
Queuing systems and Queue management system
Published by Brandon Munson on April 12th 2012 | Software
The Latest electronic way of providing customer satisfaction is the Queuing systems. The customers n...
Document management Software Help Start Up Businesses a Lot
Published by Caitlin Jones on May 16th 2012 | Software
The companies must not feel dejected about the economic distressful situation. They must keep trying...