Article Side

Online Article Directory!

Hello Guest! Login or Register to submit articles!

Tips and Common Practices for Project Managers

By Ioan Lucian Subscribe to RSS | January 18th 2012 | Views:
loading
 
  



Nowadays almost any manager uses some kind of project planning software and the reason for this is simple: software can help and ease a lot the work of any person.

Many experienced project managers have created over time a knowledge base of tips and tricks that they can use. However novices are not that lucky. They need to gain all these in time. In this article we shall try to present some of the most encountered ones.

Keep your project as dynamic as possible

Projects tend to move and change in time and for this reason there must be an easy way to update it. If it is created using hard constraints a simple shift in time might actually be a very hard to do operation. Here are some things that you should take into consideration:

Use of constraints. Constraints on tasks impose certain restrictions in the scheduling algorithm because it relates to certain dates. Fixed dates should be avoided as much as possible since this links the project to a certain time period. Instead of using dates to specify the sequence of tasks you should rather think at adding dependencies between them.

Creating dependencies. If certain gaps must be created in the sequence of tasks within a project then these should always be represented using dependencies with “leads” or “lags”. This is very useful in case of shifting the project in time. Do not simulate them using false tasks or hard constraints. Using false tasks will result in an increased total work and constraints will make the project to be connected to certain dates. Furthermore dependencies should be avoided to be used to resolve resource overallocations.

Task start or finish dates. Manually setting start or end dates for tasks will actually impose constraints on the tasks, therefore limiting the dynamic nature of your project schedule. The distribution in time should be done naturally using dependencies. In a well done project plan, almost every task is driving another task. If a task is not influenced by other events then it should only depend on the start date or the end date of the project (in case of start to finish scheduling and finish to start respectively).

Things to be avoided

Task naming. Avoid using duplicate task names since this will increase the ambiguity of the project. In case certain tasks are repeated in multiple phases then appropriate names should be used. Even more a naming convention should be used if possible.

Formatting. A consistency regarding formatting data is preferable. This way everyone will better understand the projects. Using different formats and rules for presenting data might get to misunderstanding and confusion.

Assigning resources. When assigning resources to a task it results an amount of work that must be completed by those resources. Milestones and phases are a special type of tasks. Milestones are used to represent deliverables and have no duration while phases are a collections of related activities. For this reason neither should have resources assigned to them.

Linking phases. A phase is a collection of tasks. When you say an activity depends on an entire phase that activity depends on all the tasks from that phase. However when a phase depends on another phase things become more complicated since any tasks from the second phase depend on all the tasks from the first phase. This increases the risk of creating circular dependencies. A solution to this problem would be to insert a milestone at the end of the phase and use that for linking.

Ioan Lucian - About Author:
More tips on project management software can be read on RationalPlan's project management blog.

Share on Facebook Tweet It Stumbleupon this post This post is delicious !

Article Source:
http://www.articleside.com/management-articles/tips-and-common-practices-for-project-managers.htm

Related Management Articles Subscribe to RSS

Versatile restaurant management systems available online
Published by Vem Call on May 24th 2012 | Business
In today's competitive hospitality market, meeting a customer's expectations is imperative in order ...
 
Why is management training so important
Published by Julia Roger on March 22nd 2012 | Business
Dancing Lion are leading providers of Management Training, Call and Contact Centre Training and Cust...
 
Arizona property management company excels in offering high standard services within reasonable price
Published by Rajeevdubey on June 20th 2012 | Management
Properties matters should be handled wisely. Be it related to renting your home or sell/purchase of ...
 
Strata title management features
Published by Chris Whelan on April 2nd 2012 | Management
Strata title management pertains to be a type of property services which established with multi- lev...
 
Points to remember while property management in Reading
Published by Ricky Charles on December 17th 2011 | Management
Property to let in Reading to the approaching tenants is not the everyday work! There are few things...
 
Business management with the help of a pr firm
Published by Canberra Marketing on December 4th 2011 | Management
A Public relations firm can become an exceptionally priceless asset when it comes to the often compl...
 
POS management system – helping businesses as well as its customers
Published by Diego Hall on December 2nd 2011 | Business
POS management system is a technology that helps not only businesses but its clients or customers as...
 
Financial management of a small business
Published by Adam Walker on April 11th 2012 | Business
Small business owners tend to many times think that it is best to do all the work by themselves. Tha...
 
The Katale Partnership are without question leading management consultants
Published by Julia Roger on March 23rd 2012 | Business
Are you looking to improve your business practices so that your business can function better as a wh...
 
Time Lapse Video is a great way to highlight the development of your project from start to finish.
Published by James Blee on June 16th 2012 | Business
Everyone will have seen time lapse video at one time or another. One of the earliest examples that y...
 
Mistakes to avoid while choosing property management North Shore companies
Published by Jack on August 15th 2012 | Business
Choosing the best property management North Shore company is not an easy task. Learning more about t...
 
Share voting and a better investor relationship management, with Sodali
Published by Adryana Bygger on March 30th 2012 | Management
Every company needs to rely on an expert team of professionals that is able to improve its reputatio...
 
Change the performance pace in organization with people management strategies
Published by Clausen on December 22nd 2011 | Management
People management strategy aims at making entrepreneurs achieve this goal. The philosophy of this st...
 
Business Document Storage enabled through skilful management
Published by Jon Smith on February 18th 2012 | Management
Business document storage is a new concept and technology that helps to upload and store your data s...
 
Strata management solutions by a strata manager
Published by Chris Whelan on March 23rd 2012 | Management
Strata management solution services include day to day managing services that include collaboration ...
 
Spend analytics and Supplier relationship management at times of uncertainties
Published by Glenn Farrier on March 7th 2012 | Business
With globalization, businesses are spreading their presence all across the globe. This also brings w...
 
Contractor Expenses – effective cost management
Published by Crowin Smith on April 3rd 2012 | Business
Managing a business is a hard task when the world economy is not creating the right condition that f...
 
Zodiac Solutions Inc- Making effective management your criteria for growth
Published by Rahul on July 24th 2012 | Business
To help your organization’s success stay constant even in the times of economic slowdown, there ar...
 
The Importance of Letting agents and Residential property management Dublin
Published by Leslie Hoffman on January 14th 2012 | Business
Hiring experienced letting agents and residential property management Dublin is extremely important ...
 
Go for IT consulting before implementing new project
Published by Igambar on November 23rd 2011 | Business
Easy I.T. specializes in IT Consulting, providing business Computer Support and Network Services in ...