Article Side

Online Article Directory!

Hello Guest! Login or Register to submit articles!

Tips and Common Practices for Project Managers

By Ioan Lucian Subscribe to RSS | January 18th 2012 | Views:
loading
 
  



Nowadays almost any manager uses some kind of project planning software and the reason for this is simple: software can help and ease a lot the work of any person.

Many experienced project managers have created over time a knowledge base of tips and tricks that they can use. However novices are not that lucky. They need to gain all these in time. In this article we shall try to present some of the most encountered ones.

Keep your project as dynamic as possible

Projects tend to move and change in time and for this reason there must be an easy way to update it. If it is created using hard constraints a simple shift in time might actually be a very hard to do operation. Here are some things that you should take into consideration:

Use of constraints. Constraints on tasks impose certain restrictions in the scheduling algorithm because it relates to certain dates. Fixed dates should be avoided as much as possible since this links the project to a certain time period. Instead of using dates to specify the sequence of tasks you should rather think at adding dependencies between them.

Creating dependencies. If certain gaps must be created in the sequence of tasks within a project then these should always be represented using dependencies with “leads” or “lags”. This is very useful in case of shifting the project in time. Do not simulate them using false tasks or hard constraints. Using false tasks will result in an increased total work and constraints will make the project to be connected to certain dates. Furthermore dependencies should be avoided to be used to resolve resource overallocations.

Task start or finish dates. Manually setting start or end dates for tasks will actually impose constraints on the tasks, therefore limiting the dynamic nature of your project schedule. The distribution in time should be done naturally using dependencies. In a well done project plan, almost every task is driving another task. If a task is not influenced by other events then it should only depend on the start date or the end date of the project (in case of start to finish scheduling and finish to start respectively).

Things to be avoided

Task naming. Avoid using duplicate task names since this will increase the ambiguity of the project. In case certain tasks are repeated in multiple phases then appropriate names should be used. Even more a naming convention should be used if possible.

Formatting. A consistency regarding formatting data is preferable. This way everyone will better understand the projects. Using different formats and rules for presenting data might get to misunderstanding and confusion.

Assigning resources. When assigning resources to a task it results an amount of work that must be completed by those resources. Milestones and phases are a special type of tasks. Milestones are used to represent deliverables and have no duration while phases are a collections of related activities. For this reason neither should have resources assigned to them.

Linking phases. A phase is a collection of tasks. When you say an activity depends on an entire phase that activity depends on all the tasks from that phase. However when a phase depends on another phase things become more complicated since any tasks from the second phase depend on all the tasks from the first phase. This increases the risk of creating circular dependencies. A solution to this problem would be to insert a milestone at the end of the phase and use that for linking.

Ioan Lucian - About Author:
More tips on project management software can be read on RationalPlan's project management blog.

Share on Facebook Tweet It Stumbleupon this post This post is delicious !

Article Source:
http://www.articleside.com/management-articles/tips-and-common-practices-for-project-managers.htm

Related Management Articles Subscribe to RSS

Advisory business services and the risk management solutions are signed Sodali
Published by Adryana Bygger on April 20th 2012 | Management
Any company needs risk management solutions. Sodali consultancy has a team of professionals with a l...
 
About strata title management
Published by Chris Whelan on February 24th 2012 | Management
Strata title management legislation was introduced in 1961 and has gone through several new and upda...
 
Service Management Middle management are Methods for
Published by Donald Granger on February 7th 2012 | Management
Increasing topic service plan conservation, increasing, substantial, and / or resourcefullness can a...
 
Spend analytics and Supplier relationship management at times of uncertainties
Published by Glenn Farrier on March 7th 2012 | Business
With globalization, businesses are spreading their presence all across the globe. This also brings w...
 
Advantage of Joomla for a content management system
Published by Roney on February 7th 2012 | Business
Joomla hosting allows users to keep track of each part of the website content users are more or less...
 
Business Document Storage enabled through skilful management
Published by Jon Smith on February 18th 2012 | Management
Business document storage is a new concept and technology that helps to upload and store your data s...
 
Upcoming Sahara India Pariwar flagship project ‘Sahara City Homes’ in Satna
Published by Sanchita Kumari on February 29th 2012 | Business
Sahara India Pariwar is a renowned business conglomerated of India that has different business inter...
 
Strata management solutions by a strata manager
Published by Chris Whelan on March 23rd 2012 | Management
Strata management solution services include day to day managing services that include collaboration ...
 
Real Estate Management Companies are Very Popular,Real estate management companies
Published by James Blee on April 23rd 2012 | Management
With the economy witnessing a turbulent recessionary trend, it has become very important to think ab...
 
Services Offered by Property management Sioux Falls Companies
Published by Julia Roger on May 25th 2012 | Business
The Property management Sioux Falls companies are the most famous names in business. They have earne...
 
Financial management of a small business
Published by Adam Walker on April 11th 2012 | Business
Small business owners tend to many times think that it is best to do all the work by themselves. Tha...
 
Mistakes to avoid while choosing property management North Shore companies
Published by Jack on August 15th 2012 | Business
Choosing the best property management North Shore company is not an easy task. Learning more about t...
 
Record management services - for bigger office space
Published by Jon Smith on March 21st 2012 | Management
Online records management is a new concept and technology that helps to upload and store your data s...
 
Strata management solution and benefits
Published by Chris Whelan on February 29th 2012 | Business
Previously people didn’t face such difficulties during dividing their property or acquiring their ...
 
Effective team management – how it is done in a team
Published by C.M.Sundaram on May 31st 2012 | Management
Sometime it’s tough to find how to get the best out of your members, when you are leading a team. ...
 
Time Lapse Video is a great way to highlight the development of your project from start to finish.
Published by James Blee on June 16th 2012 | Business
Everyone will have seen time lapse video at one time or another. One of the earliest examples that y...
 
Professional Strata companies offering Strata title management
Published by Chris Whelan on May 29th 2012 | Management
Professional strata management companies offer effective strata title management in order to deal wi...
 
How important is Reputation management for your Digital Assets
Published by Pgupta on April 5th 2012 | Management
Reputation Management is a novel method to look at the traditional role of public relations, where o...
 
The Katale Partnership are without question leading management consultants
Published by Julia Roger on March 23rd 2012 | Business
Are you looking to improve your business practices so that your business can function better as a wh...
 
Go for IT consulting before implementing new project
Published by Igambar on November 23rd 2011 | Business
Easy I.T. specializes in IT Consulting, providing business Computer Support and Network Services in ...