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Outsourcing Payroll Services

By Kylie Milan Subscribe to RSS | January 31st 2012 | Views:

Payroll services are among the many services offered by human resource consulting firms. Quite a number of businesses have their payroll outsourced because having an HR service provider manage the payroll system simplifies the process, saves time and also money. Here are the advantages and how they work:

1. Outsourcing the payroll helps save on costs because it reduces the number of employee hours spent on payroll processes. Most of the time, having an in house team payroll team costs more because of the number of hours spent on payroll processes. Doing the payroll in house also adds costs on printing and other additional materials that are needed for payroll processing.

2. Having experts manage your company’s payroll services also helps you save on time and energy. With these payroll specialists handling payroll processes; withholding and other taxes; preparing and distributing forms related to employee salary; cutting and distributing paychecks; and answering questions about payroll you and your employees will have the time and the energy to focus on other important aspects of the company. These can include sales, improving operations, customer service and the like.

3. You would ideally have less payroll mistakes to worry about. With payroll specialists handling your compensation system, you would also typically have a clause or an agreement that places the responsibility of handling the payroll process – including the mistakes and possible financial restitution to the client – solely on the service provider.

4. Outsourced payroll also lets you benefit from the expertise of payroll specialists who are knowledgeable on current tax laws, employment laws and other laws related to compensation, including those on the state, federal and local levels.

5. The service should be reliable and consistently on time. Your employee salary should always arrive on time, regardless of the extended holidays and long weekends. That’s one of the reasons company love outsourcing: because the processes they outsource are based on set deadlines and are not affected by holidays, sick leaves, vacation leaves and the like.

Most of these service providers have a payroll program. Whether you are considering getting one for your company or service provider is using one, here are some things that you should know about payroll programs:

To find the right payroll processing software for your company, here are some of the things to look for:

1. The best payroll processing software should be easy user friendly. It should not require an IT for each and every step and should be totally easy to navigate.

2. Check for the capacity or capability of the payroll software. It should be able processes for your number of employees. Some programs can only handle payroll accounting for 100 employees. So if you have a considerably bigger workforce, you need to make sure the software can accomplish the task.

3. It should help you calculate federal and state tax liabilities and should automatically update to the most recent applicable tax rates. Also, consider programs that let you fill out tax forms and make deposits for taxes and file for taxes.

4. The software should work with the existing computer system in your organization.

5. Quality customer support is always important. If the company selling the software for payroll services and processes has this, you can enjoy the security of having someone knowledgeable and helpful to assist you in case there are problems running the software or if there are anomalies in the program.

Kylie Milan - About Author:
Kylie Milan is a HR specialist, who provides legal advice and guidance regarding workplace law and employee relations in Australia. We also specialize in payroll services including outsourced payroll, time and attendance system and comprehensive payroll reporting.

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