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Tips to Make Use of Microsoft Outlook at Its Best

By Jyoti Panth Subscribe to RSS | November 30th 2011 | Views:

The article explains the procedure of fixing the common Microsoft Outlook issues. The methods compiled here are simple and correct until date. However, it is recommended that these should be followed and implemented carefully to avoid facing problems. This will help users save time and money that would otherwise be spent searching for Microsoft Outlook support or Microsoft product support.

The below mentioned guide will help you perform the fixes, tweaks on your own and without looking for support options.


Back up your Outlook data to avoid losing access to important emails, contacts etc. Since computer reformat is quite a common practice, data backup would help you regain access to your favorites and important information. You can either download and use a third party free or paid program to backup Outlook data or download and install Microsoft’s PST Backup tool from its official Microsoft Office website. Save the downloaded file and then install it using the automated wizard’s instructions. When done, open and run the program to start backing up your Outlook data.

You can also manually backup your .pst files by exporting them to another filefolder. To do so, open Outlook, click on the File menu and select Export. The Import and Export wizard will open up. Click to select .pst file and then hit the Next button. Name the file and save it to an easily accessible location in your computer. Follow rest of the instructions to complete the backup procedure. You can retrieve your backup by following the same procedure, choose Import instead of Export.

You can create an auto responder when you are going out of home or office for a few and want others to be informed about the same. Open Outlook and navigate to Tools and then Out of Office Assistant. Click to select Send Out of Office auto-replies. Type a desired response under the Inside My Organization tab. You can also select to reply to the people out of your organization using the Auto-reply to people outside my organization checkbox under the Outside My Organization tab. Click to select My Contacts onlyAnyone outside my organization in the Outside My Organization tab in order to determine the contacts who needed to be sent the auto reply. Save the changes and exit Outlook.

Set reminders to quickly make Outlook remind you about the tasks to be performed. Open Outlook, right click on the email message that you want to create the reminder for, select Follow Up, and then Add Reminder. Select the date and time using the Due By and second list respectively to fulfill the task. Use the Flag Color list to flag the message in the desired color and press the OK button.

You can tell your Outlook to automatically add desired holidays to the calendar. For that, open Outlook, click on the Tools tab, and select Options. Highlight Calendar Options and then click to select Add Holidays. The calendar will now list all the holidays for your convenience.

Disable plug-ins or add-ins, add-ons that you never use. These small tools can make your Outlook perform sluggish during the consistent use. Therefore, uninstall (preferred) or deactivate those tools that are never used and will never be used in future.

Close Outlook properly before shutting down your computer. This is a small but very useful practice as it helps prevent unsaved data from loss caused by inadvertent shutdown. A forced shutdown causes many applications including Outlook to perform weird next time these are opened.

Regularly download and install latest updates intended to maximize performance and utility of Outlook. Use Windows Update feature to do so. You can also set Windows Updates to automatically download, install these updates.

Additional Tips:

Microsoft Outlook is a popular email client for creating, maintaining emails, reminders, contacts, notes, to-do lists, notifications or meetings among others. Since it is a software application, it may perform oddly when something goes wrong.

The article has used instances of different Outlook versions. Check which method suits to your Outlook.

Jyoti Panth - About Author:
V tech-squad Inc. is the leading third-party service provider of certified online technical support services. Our Microsoft-certified technicians not only resolve virus/spyware removal issues but also educate you how to avoid your PC from future interaction with any type of worm, virus, or Trojan etc. Our top-class services include Microsoft Outlook support, antivirus issues, malware issues, spyware issues, wireless router issues, printer issues, and non-computer devices etc. You can reach V tech-squad online technical support at their Toll Free No +1-877-452-9201 For US/CA.

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