Top Benefits of Online Document Management Software
Ease Access to Your Files: Online document management software allows you to access your files from almost anywhere; all you need is an internet connection. You can access all your documents through a dial-up connection, broadband desktop, VPN, Wi-Fi, laptop, PDA and even from your cell phone. You just need an internet connection and a web browser. This makes online document management ideal for different types of business, even for those who are always on the move.
Cost Effective: Document management systems not only bring in hosts of benefits, they are extremely cost effective. Most vendors charge based on the amount of space you use and not a dime extra. In case you need extra space you can always buy it. The prices are extremely low, amounting to just a few dollars per month. Some even give discounts if you make an upfront payment for 6 months or for 12 months subscription. There is no need to install any hardware and/or software and you don’t have to pay for any updates, the vendor takes care of it all.
Integration: Several document management application and online document management software integrate easily with document scanning services. This means that scanned documents such as letters, invoices, receipts, drawings, blueprints, negatives, microfilm and others can easily be scanned and uploaded in the document management application.
High Security: Security is always a major concern for organizations and in the age of the internet with hackers always trying to steal corporate data online document management system is probably the best way to avoid unwanted security risks. With security features like 128 bit encryption, SQL injection prevention and SSL certificate digital documents are safer than physical documents stored in drawers. Moreover complex firewall technology, multi-layered security and a host of other security features ensures that only authorized persons are able to access documents. Moreover when you store your documents online with a document management application it prevents them from natural or manmade calamities such as fire, flood or earthquakes.
Information Control: One of the key aspects behind the growth of document management applications is the high degree of control it provides. Remember all your business files and documents are information, information about your company, about your clients, your employees, and your business deals. Online file storage and management applications give you the power to control all this information, you control who sees what. Features like audit trail helps you keep track of all the changes a document might have gone through its lifecycle and revert it back to a particular change in case of any mistake.
These are some of the top benefits of using online document management systems. Most of these systems are very flexible and can easily be modified to suit a particular business. It is no wonder that online file storage is fast gaining the confidence of users.
Eceltic Docs - About Author:
Soumyajit Bose has worked at reputed MNc company and he is specialised for document management systems. Now, he had to join ecelticdocs and worked on Document management system. After so many researches he decided that its better than other. If you want to more info visit online document management, easy document management.
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