Article Side

Online Article Directory!

Hello Guest! Login or Register to submit articles!

Simple Ways to Improve Conference Call Services

By Steven Stewart Subscribe to RSS | January 11th 2012 | Views:
loading
 
  



Recently there has been a trend for businesses to use conference call services instead of requiring employees or associates to travel. While excessive costs are a valid concern to prohibit unnecessary traveling, executives and managers scheduling a meeting at headquarters often encounter many other obstacles when hosting a meeting among staff.

With the growing popularity of telecommuting, it is not unusual for employees to participate in an 800 conference call while working from home. Though convenient and cost efficient to participate in virtual meetings from home, there are many more distractions to combat. Fortunately, identifying the distractions and knowing how to eliminate them improves the teleconference environment for everyone attending.

Eliminate Background Noises

Background noise is perhaps the most annoying obstacle to overcome while on a phone meeting; whether its dogs barking, babies crying, children playing, radio or T.V. blaring, or even noisy traffic outside, the distractions tend to interrupt the entire agenda of a teleconference call. Perhaps the most common annoyance is another phone ringing in the background. Therefore, it’s essential to dial-in to the call from a quiet location if possible and turn off any other nearby phones. It’s also common for hosts to suggest participants to put their phones on mute until they want to join in the discussion or ask/answer a question.

Appropriate Scheduling

Depending on the locations of call participants, it is often difficult to schedule a time for an 800 conference call that works for everybody, especially when different time zones are factored into the planning. Though chances are the set time and date will not be optimal for each participant expected to attend, opting for a day and time that accommodates the majority works just as well. Regardless of the set time, it is important to arrive at least five to ten minutes early to make sure the equipment is working and there aren’t any technical difficulties. It is also a good idea to dial-in early to ensure the proper connection of conference call services.

Phone Etiquette

Proper etiquette and good manners should apply to an 800 conference call. It is important for participants to speak clearly in addition to identifying themselves before speaking. Always allow the person speaking to finish his or her thought before interrupting. Unless you are the host of the call, do not take up excessive amounts of time. The purpose of a call meeting is to give everyone attending the same amount of time to share ideas or ask questions.

General Housekeeping

Though it is not necessary to record calls, it might be a good idea to use to provide a transcript for those who were unable to attend. Sending out an agenda a day or two before the meeting by phone is also recommended. Finally, end the call by recapping the major topics discussed.

Conference Worldwide provides conference call services at affordable prices. For more information about their services, please visit https://www.conferenceworldwide.com/.

Steven Stewart - About Author:
Steven Stewart is a highly intuitive freelance writer, and she loves to write on various subjects including conferencing, conference call services, and 800 conference call. She has created abundant, meaningful, and sustainable work, while earning a good reputation of her own.

Share on Facebook Tweet It Stumbleupon this post This post is delicious !

Article Source:
http://www.articleside.com/business-articles/simple-ways-to-improve-conference-call-services.htm

Related Business Articles Subscribe to RSS

How Phone call tracking assist a company?
Published by Delacon on December 16th 2011 | Business

Phone call tracking provides immediate & elaborated phone-call analytics reports. This report co...
 
An overview of the on-rent conference facilities
Published by Alberta Reid on December 15th 2011 | Business
Conference facilities are rooms that are used to hold a singular event which is usually a business m...
 
SG Estates- SG Homes Vasundhara call @-9999008503 Ghaziabad
Published by Rahul on April 3rd 2012 | Business
SG Estates Yet Again Adds Another impressive Residential Project to its List of Creations. SG Homes ...
 
Are you looking for a reputable retailer of yoga mats? then call Tribal Earth
Published by on June 21st 2012 | Business
Alternatively, if purple really isn’t your colour, and you’re looking for something a little mor...
 
Peru Amazon Tours in Tambo Blanquillo and Regions to Experience Near By
Published by Tracy Narvaez on August 25th 2012 | Business
On the way to the lodge from Cusco there is a cloud forest, various rainforest habitats and a small ...
 
Gardening and Outdoor Living Retailing in Emerging Markets: Market Guide to 2016
Published by Bharatbook on August 25th 2012 | Business
Bharatbook.com introduces a report Gardening and Outdoor Living Retailing in Emerging Markets: Mar...
 
Time to get the latest university news
Published by Gene Crayton on August 25th 2012 | Business
Education is a never-ending process. Each day you get to learn something new which may or may not be...
 
Voice over Agencies- Helping Hand for All Your Voice over Requirements
Published by Julia Roger on August 25th 2012 | Business
It is important that you choose a voice over agency that is reputed and is in the business for a con...
 
Use Outlook for Conference Room Scheduling
Published by Julia Roger on August 25th 2012 | Business
It is best to use different color codes for meetings in different conference rooms that will help in...
 
Use Outlook for Conference Room Scheduling
Published by Julia Roger on August 25th 2012 | Business
It is best to use different color codes for meetings in different conference rooms that will help in...